For general sales enquiries:

Tel:+44(0) 1332 257500


Privacy Notice

Privacy Notice


How BTRoS Transportation (Rolling Stock) UK Ltd processes your personal data

Employee Privacy Statement


  1. Purpose

As an employee of BTRoS, you provide us with your personal data and it may be used and accessed, as described below.


  1. Our commitment

BTRoS is committed to conducting business in a way that complies with applicable data protection laws and regulations. These laws govern the collection, storage, processing and use of personal data.


Generally the BTRoS entity that employs you is the data controller (and primarily responsible for how personal information is used) of all employment details used in its business.


The Employee Privacy Statement which follows sets out a general overview of how we use your personal data and safeguard it.


  1. Which personal data do we collect

Upon hiring and during your employment, you will be asked to provide the following personal data, where applicable:


  • Your name, address and contact details, including personal email address and personal telephone number, date of birth and gender.
    • Information/copies of government issued I.D. such as passport, driver licence, etc.
    • Details of your qualifications, skills, experience and employment history, including start and end dates, with previous employers.
    • Information about your remuneration, including entitlement to benefits such as pensions or insurance cover.
    • Details of your personal bank account and national insurance number.
    • Information about your marital status, dependants and emergency contacts.
    • Information about your nationality and entitlement to work (where required and/or permitted by applicable laws).
    • Information about your criminal record (where required and/or permitted by applicable laws and appropriate).
    • Details of your schedule (days of work and working hours) and attendance at work.
    • Details of periods of leave taken by you, including holiday, sickness absence, family leave and sabbaticals, and the reasons for the leave.
    • Details of any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and related correspondence.
    • Assessments of your performance, including appraisals, performance reviews and ratings, training you have participated in, performance improvement plans and related correspondence.
    • Information about medical or health conditions, including but not limited to whether or not you have a disability for which BTRoS needs to make reasonable adjustments.
  1. How we collect your personal data

BTRoS collects this information from you and from third parties.


Data provided by you: It could be collected through application forms, CVs or resumes; obtained from your passport or other identity documents such as your driving licence; from forms completed by you at the start of or during employment (such as benefit nomination forms); from correspondence with you; or through interviews, meetings or other assessments. BTRoS has no control over the personal data you choose to provide on your CV, resume or other application forms.


Data provided by third parties: In some cases, and as required and/or permitted by applicable laws, BTRoS collects personal data about you from third parties, such as references supplied by former employers, information from employment background check providers, information from credit reference agencies and information from criminal records checks permitted by law.

In certain countries, you could be asked upon applying for a job, upon hiring or as part of your ongoing employment, to complete monitoring questions including, but not limited to, religion, ethnicity, race, gender, disability, criminal record, veteran status, etc. We only ask for this information when it is required to comply with our legal reporting requirements and/or permitted by applicable laws.


  1. Lawful basis for processing your personal data


Generally, as your employer, BTRoS processes your personal data to meet its employment contract obligations towards you and to meet its other various legal obligations. BTRoS may also process your personal data if it has a legitimate interest to do so.


BTRoS needs to process your personal data to provide you with an employment contract, to pay you in accordance with your employment contract and to administer your benefits, pension and insurance entitlements.


In some cases, BTRoS might be required to verify an employee’s entitlement to work in the respective country, to deduct tax, to comply with health and safety laws and to enable employees to take periods of leave to which they are entitled.


For certain positions, it is necessary to carry out criminal records checks to ensure that individuals are permitted to undertake a specific role.


In other cases, BTRoS has a legitimate interest in processing personal data before, during and after the end of the employment relationship. Processing employee personal data allows BTRoS to, among others and without limitation:


  • Run recruitment and promotion processes.
  • Maintain accurate and up-to-date employment records and contact details (including details of who to   contact in the event of an emergency).
  • Operate and keep a record of disciplinary and grievance processes, to ensure acceptable conduct within the workplace.
  • Operate and keep a record of employee performance and related processes, to plan for career development, and for succession planning and workforce management purposes.
  • Operate and keep a record of absence and absence management procedures, to allow effective workforce management and ensure that employees are receiving the pay or other benefits to which they are entitled;
  • Obtain occupational health advice, to ensure that it complies with duties in relation to individuals with disabilities, meet its obligations under health and safety law, and ensure that employees are receiving the pay or other benefits to which they are entitled;
  • Operate and keep a record of other types of leave (including maternity, paternity, adoption, parental and shared parental leave), to allow effective workforce management, to ensure that BTRoS complies with duties in relation to leave entitlement, and to ensure that employees are receiving the pay or other benefits to which they are entitled;
  • ensure effective general Human Resources (“HR”) and business administration.
  • Provide employment confirmations on request for current or former employees; and respond to and defend against legal claims.


Some special categories of personal data, such as information about health or medical conditions are processed to carry out employment law obligations and/or monitor equal opportunities.


  1. Access to your personal data


Only BTRoS employees and external parties hired by BTRoS, who are bound by confidentiality obligations and whom have a need to know to fulfil their work, will be able to access your personal data.


  1. How we store, process, transfer and protect your personal data


The information you provide will be stored in a range of different places, including in your HR employee file, in BTRoS’s various management systems and databases (e.g. HR systems, pension systems, BTRoS’s email system, etc.).


Your information may be handled by BTRoS employees and external parties hired by BTRoS across groups, divisions, subsidiaries and affiliates located in different geographical locations (including outside the European Economic Area) entrusted with BTRoS’s systems.


Your personal data will be shared as follows:-


Internally with various BTRoS departments, including, without limitation, HR, recruitment team (including payroll), pension, finance/accounts payable, legal, travel management, your line manager, managers in the business area in which you work and information technology (“IT”) staff if access to the personal data is necessary for performance of their roles.


Externally with third parties including, without limitation, in order to obtain pre-employment references from other employers, third party providers to obtain employment background checks or criminal record checks, IT support to maintain BTRoS’s IT systems and databases, third parties that are authorised and selected to process personal data on BTRoS’s behalf, in connection with payroll, the provision of benefits and the provision of occupational health services, etc.


BTRoS has internal policies and controls in place to prevent your personal data from being lost, accidentally destroyed, misused or unintentionally disclosed and accessed except by its employees or external parties hired by BTRoS as needed to perform their duties. BTRoS employees are requested to comply with data protection laws and familiarise themselves with IT policies around security and acceptable use of IT systems, equipment etc.


When we engage third parties to process personal data on our behalf, they do so on the basis of BTRoS written instructions, are under a duty of confidentiality and are required to have appropriate technical and organisational measures in place to ensure the security of your personal data.


  1. Your rights as a data subject.


As a data subject, you have a number of rights. Please be aware that certain exceptions apply to the exercise of these rights and so you will not be able to exercise these in all situations. In addition, these will vary in different EU member states.


Subject Access. You have the right to be provided access and obtain a copy of your personal data held by BTRoS;


Rectification: You can require BTRoS to change your incorrect or incomplete personal data;


Erasure: You can require BTRoS to erase personal data in certain circumstances and we will take reasonable steps to inform other controllers that are processing the data that you have requested the erasure of any links to, copies or replication of it. Your personal data will be removed from BTRoS systems within a reasonable time and will be deleted. Notwithstanding the foregoing, BTRoS may retain a copy of your personal data (i) if and as long as required by law, regulation, administrative or court order or for internal auditing purposes, or (ii) as electronic data stored due to automatic archiving and back-up procedures. Please note that in the event of a legal dispute between you and BTRoS, your personal data may be retained until final settlement of the legal dispute.


Object to the processing of your personal data;


Withdrawal of consent: You can withdraw any consent to processing that you have given us and prevent further processing if there is no other ground under which BTRoS can process your personal data;


Restriction: You can require certain personal data to be marked as restricted whilst complaints are resolved and also restrict processing in certain other circumstances.


Portability: You can ask us to transmit the personal data that you have provided to us and we still hold about you to a third party electronically.


Raise a complaint: You can raise a complaint about our processing with the data protection regulator in your jurisdiction.


If you want to exercise any of these rights, please advise BTRoS by sending us an email at: or


Following receipt of your request, a representative of BTRoS will follow-up with you in a timely manner.


  1. Retention of your personal data


We keep your personal data for as long as is necessary for the duration of your employment. The period for which your personal data is held after the end of employment is limited to complying with legal or regulatory obligations and business requirements.


  1. Automated Decision-Making


BTRoS doesn’t make decisions based solely on automated decision-making.


  1. Contact details


For questions and/or comments, please contact the data protection officers:


Ruth Hamer

01332 257739

B Shop, Litchurch Lane, Derby, DE24 8AD.

Modern Slavery Statement 2017

Click on the image to read it.

Modern Slavery Statement 2017

Gender Pay Gap Report 2017

Gender Pay Gap Report 2017

As required by UK Legislation we publish the below report which demonstrates the difference of the average hourly earnings between our male and female employees. This data is based on a snapshot date of the 5th of April 2017.

Download: GPG REPORT 2017.


BTRoS awarded IRIS accreditation

BTRoS Interiors and Cabling has been awarded the IRIS (International Railway Industry Standard) quality certificate. The approval covers manufacture of Interiors, cabling and cabinets as defined by IRIS Scope 8 and 12 in their standard IRIS Rev 02, V 2.3

IRIS is a common, global method for evaluating business management systems throughout the railway supply chain. It is based on ISO 9001 and tailored to the specific requirements of the international railway industry.

This certification was introduced in order to further raise the quality standards in the railway industry sector and thereby also increase safety in public passenger traffic and freight transport.

The IRIS regulations and guidelines offer a high level of transparency for auditing railway suppliers. It applies to equipment and component suppliers to railway industry and has been mandatory for the rolling stock and signalling sectors since 2009. IRIS was developed by the Association of European Railway Industries (UNIFE).

Objectivity and transparency are guaranteed by only using approved and independent certification bodies, known and recognized in the industry, in the case of BTRoS we are accredited by SGS UK Ltd.

BTRoS’s QHSE manager, Nigel Lister states “Achieving IRIS certification demonstrates our commitment to quality and safety. We have strengthened our project management systems as a result, and incorporated risk and lessons learned more directly into our processes. The main objective of IRIS is to improve quality in the rail sector by reduction of efforts and costs”

“Audit results are scored, it´s not a fail/pass system, and some requirements have a ‘K.O.’ criteria, which makes you consider your processes very carefully. We are delighted to be one of the few companies, who are IRIS certified in the area of wiring harnesses, control panels fabrications for the rail industry”

BTRoS’s business development manager Martyn Turner added, “We are proud to be awarded IRIS certification, it has been the culmination of some hard work and effort, but it sends out a clear message to the market that BTRoS is both a quality supplier with robust operating systems, operating with a competitive cost base which retains our competitive position in supplying the refurbishment and upgrade sectors of the rail industry”

BTRoS gears up for Crossrail harness manufacture

As manufacture of the new Crossrail fleet of Aventra based vehicles commences, by Bombardier in Derby, the task of manufacturing the main wiring harness assemblies has been entrusted to BTRoS.
All of the underframe HV /LV harnesses and roof mounted harnesses are being assembled on special jigs, the underframe jigs can be rotated 270 degrees to allow an optimal, ergonomic build position, which in turn ensures a quality product can be assured.
With BTROS’s involvement in the “design for manufacture” process the jig design enables a complete vehicle set of underframe and roof tray assemblies to be lifted in one operation within BTROS and subsequently lowered in one operation onto the vehicle in the Bombardier production line, this development reduces production hours, saves cost, builds in quality which in turn reduces project risk.
Typically, the two sets of cable trays are first manufactured in house and fitted to the jig using fixed location features which represent their final position in the underframe or roof void, then the pre tested harnesses are laid into the tray, tie wrapped into position and the whole assembly flash tested.
The special turntable jigs represent an investment of £500k, each are 25m long and configurable for a wide range of harness designs.


RVE Exhibition – BTRoS to exhibit

BTRoS will be present at the RVE 2015 exhibition to be held on 8th October 2015 at the Riverside Centre , Pride Park Derby.

The RVE event focus’s on Refurbishment and enhancement of Rolling Stock. RVE continues to expand the range of industry coverage and for 2015, the show will be a truly international exhibition. This will include a Technical and Commercial Forum and a ‘Meet the Buyer’ event.

BTRoS will be present on stand 7A, and will be exhibiting its capabilities in rolling stock upgrade and refurbishment services, particularly wiring harnesses, fabrications and control panels.


Link to RVE website

BTRoS joins Rail Alliance

BTRoS Interiors and Cabling has become the latest member of the Rail Alliance.

As BTRoS promotes its capabilities in wiring harnesses, fabrications and control panels to the wider rail market the Rail Alliance becomes an ideal vehicle to assist with this message. “We also see the benefits that the Rail Alliance brings in its networking events” states Martyn Turner, BTRoS’s Business Development Manager.

We are also taking advantage of being a member to exhibit at the RVE show in Derby on October 8th, where we will be on stand 7A.

WMRA Logo-Master

Link to Rail Alliance website

BTRoS employee wins prestigious Rail award

Lewis Slack, Fabrication Shop Team Leader at BTRoS Interiors & Cabling Division, a subsidiary of Bombardier Transportation has won the 2014 Rail Engineer of the Future award.

Lewis was born to work in the rail industry, with a long family history in the sector, from his great grandfather to father, clearly inheriting his ancestors passion for working with trains, which is reflected in his shrewd appreciation of the significance of the role he plays today in helping to build fabrications at BTRoS.

Lewis is pictured receiving his award from Giles Brandreth and the main sponsor.

BTRoS apprentice on TV

Kirsten Gorton, an apprentice welder at BTRoS in Derby  has been having a interesting time of things in recent months. At 20 years of age, not only was she nominated for Rail Engineer of the Future award, she also met with the Secretary of State for Education, Nicola Morgan MP, and made such an impact that she was invited to speak at the Conservative Party Conference in 2014 on behalf of apprentices.

To round off an interesting year, when Boris Johnson visited the Bombardier site earlier this year, he also wanted to meet Kirsten, who demonstrated her welding prowess to the Mayor of London.